Speak AI records, transcribes, and summarizes your calls so nobody has to take notes by hand. You can have a summary written for you every time a new recording lands in a folder, or run one yourself on a single meeting.
Summarize every meeting automatically
First decide which folder your Meeting Assistant recordings go to. If you have not set that up, follow folder routing.
Then create an automation that writes a summary whenever a new file arrives in that folder:
- Open Automations and select New automation.
- Add a name and a description.
- Select the folder your Meeting Assistant recordings go to.
- Select your assistant type. You can customize your own on the same page.
- Select or write your prompt. A good default is: “Summarize the meeting with agenda, action items, and next steps.”
- Set Run type to Instant so the automation runs every time a new recording is added to the folder.
- Select Update to create the automation.
You get a notification every time it runs, and every response is kept on the chat history page.
Summarize one meeting on its own
If you only need minutes for a single call, skip the automation and run the prompt yourself:
- Capture the meeting. Let the Meeting Assistant join the call, or upload the recording yourself.
- Once the transcript finishes, open the file and run the Meeting Minutes prompt in AI Chat. It pulls out the agenda items, the key decisions, and the action items with the person responsible for each one.
- Read the action items and correct anything that looks off.
- Copy the response into an email, or send your team a share link to the full transcript.
Evaluating Speak AI for a team? Book a demo and see your own recordings analyzed.
Related: Meeting Assistant · Auto-join