When the Meeting Assistant joins a call, it can post a message into the meeting chat. By default it posts a short Speak AI note so everyone on the call knows the assistant is there. These chat messages are saved with the meeting, so you can read them later alongside the recording and transcript.
See what the assistant posted
On the Meeting Assistant page, select History on the meeting you want. Meetings where the assistant posted at least one chat message show a Chat History section listing each message, what kind it was, and the time it went out.
Meetings recorded before this became available do not have a Chat History section, because their messages were not kept.
Consent messages
If your company needs everyone on a call to see a consent notice, you can replace the default Speak AI note with your own message. This is available on custom Speak AI plans. If you do not see the option, contact us to turn it on.
When the setting is on, the assistant posts your company’s own message into the meeting chat as it joins, instead of the default Speak AI note. It applies to every meeting across your whole company automatically, so you set it once and it covers all future calls. Your own message still posts even when you have given the assistant a custom name and image.
Turn on the consent message
- Open the Meeting Assistant page.
- Select Assistant Preferences at the top right of the page.
- Open the Global Settings tab.
- Find Consent Message and turn on Send a consent message on join.
- Edit the message the assistant posts. Speak fills in a starter message for you the first time you turn the setting on.
- Select Save.
You need the Global Settings permission to open that tab. If you do not see it, ask an admin on your account.
Add more than one message
You can add up to three messages. The assistant sends them in order, each as a separate chat message. This is useful when your notice is longer than a single message allows, or when you want to split it into clear parts.
Select Add message for each extra message. Once you have three, the button goes away. To remove one, select the bin icon in the top right of that message box.
To help you start, select Examples for a set of ready-made notices. Pick one to drop it into an empty message box and edit it to match how your company words its notice, or write your own from scratch.
Turning the setting on without any message text does not save. Speak asks you to add a consent message first.
Supported platforms and limits
Chat messages work on the three meeting platforms Speak supports for chat: Zoom, Google Meet, and Microsoft Teams.
Each consent message holds up to 500 characters. The message box stops you at that point and shows a running count underneath, so you can see how much room is left as you type. Split a longer notice across two or three messages instead.
That 500-character limit keeps every message inside what the tightest meeting platform accepts, so your notice posts the same way on each of them.
Rich text and HTML formatting are not supported across these platforms, so write your messages as plain text. You can still include a link by pasting it as a plain URL.
Related: Meeting Assistant · Customization · Recording controls