One of the most requested functionalities, our team is so excited to share that the Speak AI Meeting Assistant is now live.
The Speak AI Meeting Assistant is available to you free of cost.
What is the Speak AI Meeting Assistant?
The Speak AI Meeting Assistant automatically joins your meetings and records, transcribes, and analyzes them.
The image below shows the Speak AI Meeting Assistant in a team Zoom call (featuring our wonderful dog leader Teja 🐶).
What Meeting Platforms Does It Work On?
- Zoom
- Microsoft Teams
- Google Meet
- Webex by Cisco
What Are The Benefits Of The Meeting Assistant?
- Save time and money transcribing and analyzing calls
- No more waiting for recordings to be ready to upload to Speak
- Never miss another meeting across major meeting platforms
- Automatically build a library of valuable media to analyze
- Improve your calls with confidence everything is documented
How Can I Add the Meeting Assistant To My Meetings?
All you have to do is give your meeting link to Speak in the app, and the Speak AI Meeting Assistant will join in seconds.
Step 1
You can do that from the dashboard in Speak by selecting “Join Meeting” from the Quick Actions panel:
You can also visit the dedicated Speak AI Meeting Assistant page.
Step 2
Once you click on “Join Meeting,” the pop-up below will appear:
You can add your Meeting title and URL from either Google Meet, Zoom, Microsoft Teams, or Webex.
Within seconds, the Speak AI Meeting Assistant will join your meeting and immediately begin recording, transcribing and analyzing.
Customize Your Speak AI Meeting Assistant 🎨
We have even allowed you to customize your Meeting Assistant’s name and image to achieve a new level of personal and professional branding when capturing calls.
Customizing your Meeting Assistant is available as a paid Premium Add-On. You can add this ability to your account by visiting the in-app pricing page and updating your subscription.
The Speak AI Meeting Assistant will leave the meeting automatically.
The Speak AI Meeting Assistant will automatically exit the meeting under the following circumstances:
- Waiting Room: If the meeting has yet to start and participants are in the waiting room, the Assistant will wait 5 minutes and leave the meeting if no further action is taken.
- No Attendees: If no participants have joined the meeting, the Assistant will exit the meeting automatically after waiting 5 minutes.
This ensures efficient use of the Assistant’s presence in your meetings, optimizing its availability when participants are actively engaged.
Meeting Assistant Default Rules:
This describes when the meeting assistant joins and leaves your meeting.
Notification & Maximum Recording Duration:
- The maximum recording time starts from “In Call Recording” status.
- Maximum Record time: 4 hours. (Up to 10 hours for subscribers)
- A notification message triggers from Speak to notify at 3 hours 55 minutes.
Automatic Leave:
A meeting assistant bot leaves automatically after:
| Condition | Trigger Description | Timeout Duration | Activation Delay |
|---|---|---|---|
| Everyone Left the Meeting | The system automatically leaves if all participants exit the meeting. | 1 second | Activates after 30 seconds of everyone leaving. |
| Waiting Room Timeout | If the meeting stays in the waiting room without starting. | 5 minutes | , |
| No One Joined the Meeting | If no participants join after the meeting starts. | 10 minutes | , |
| Recording Permission Denied | If the user or system denies recording permission. | 30 seconds | , |
| Silence Detection | If silence is detected continuously during the meeting. | 15 minutes | Activates after 20 minutes of meeting inactivity. |
| Bot Detection | If the bot behavior is detected and no one is speaking on the call. | 10 minutes | Activates after 20 minutes of meeting inactivity. |
Meeting Assistant Rules
Meeting Assistant Default Rules:
This describes when the meeting assistant joins and leaves your meeting.
Notification & Maximum Recording Duration:
- The maximum recording time starts from “In Call Recording” status.
- Maximum Record time: 4 hours. (Up to 10 hours for subscribers)
- A notification message triggers from Speak to notify at 3 hours 55 minutes.
Automatic Leave:
A meeting assistant bot leaves automatically after:
| Condition | Trigger Description | Timeout Duration | Activation Delay |
|---|---|---|---|
| Everyone Left the Meeting | The system automatically leaves if all participants exit the meeting. | 1 second | Activates after 30 seconds of everyone leaving. |
| Waiting Room Timeout | If the meeting stays in the waiting room without starting. | 5 minutes | , |
| No One Joined the Meeting | If no participants join after the meeting starts. | 10 minutes | , |
| Recording Permission Denied | If the user or system denies recording permission. | 30 seconds | , |
| Silence Detection | If silence is detected continuously during the meeting. | 15 minutes | Activates after 20 minutes of meeting inactivity. |
| Bot Detection | If the bot behavior is detected and no one is speaking on the call. | 10 minutes | Activates after 20 minutes of meeting inactivity. |
Evaluating Speak AI for a team? Book a demo and see your own recordings analyzed.
Related: Meeting Assistant · Customization