A prompt is the question or instruction you give AI Chat. You can pick one of the suggested prompts, write your own, or save the ones you use often as templates so the whole team analyzes the same way. This page covers how to write and save prompts, which prompts work on a single file versus a folder, and how to phrase them for a few common jobs.
Write your own prompt
Open AI Chat on a file or a folder and type your prompt straight into the input box. Prompts can run to 50,000 characters, so there is room for detailed instructions. Press Enter to send it.
Save a prompt as a template
Save the prompts you run over and over as assistant templates. You stop retyping long instructions, and everyone who uses the template gets output in the same shape.
- Go to Profile > AI Assistant and find the AI Context section.
- Select Add. A Create AI Context panel opens.
- Fill in Assistant Name, for example “SWOT analysis”, and write your Instructions.
- Save it.
- The next time you run a prompt on a file, pick your assistant from the list instead of typing it from scratch.
Prompts can include variables, which Speak fills in when the prompt runs. Use the Insert variable
control to add one rather than typing it by hand. On a file you can use {{media_name}},
{{folder_name}} and {{created_date}}. On a folder you can use {{folder_name}} and
{{created_date}}. Those are the only variables Speak recognizes.
Share your assistants with your team so meeting summaries and reports come back in one format. If an assistant you created does not appear in the list, check whether you saved it in a different workspace, personal instead of team.
Prompts for a single file
These prompts work when you are chatting with one media file.
Create clips
Cut specific portions of your recording into new clips.
| What you want | Example prompt |
|---|---|
| Create a clip by time | “Create a clip from 0:30 to 1:45” |
| Clip a specific range | “Cut the section between 2 minutes and 5 minutes” |
| Quick clip | “Make a 30-second clip starting at 1:00” |
Edit speaker names
Update who said what in your transcript.
| What you want | Example prompt |
|---|---|
| Rename a speaker | “Change Speaker 1 to John Smith” |
| Update multiple speakers | “Rename Speaker A to Sarah and Speaker B to Mike” |
| Fix speaker names | “The interviewer is Jane Doe” |
Edit the transcript
Find and replace words or phrases.
| What you want | Example prompt |
|---|---|
| Replace a word | “Replace ‘gonna’ with ‘going to’” |
| Fix a name | “Change ‘Jon’ to ‘John’ throughout” |
| Remove filler words | “Remove all instances of ‘um’” |
| Correct terminology | “Replace ‘product X’ with ‘ProductName Pro’” |
Export a transcript
Download the transcript as a document. Speak asks whether you want speaker names and timestamps included before it exports.
| What you want | Example prompt |
|---|---|
| Export as PDF | “Export this transcript as PDF” |
| Export as Word | “Download as a Word document” |
| Export as text | “Export as TXT file” |
| Custom options | “Export as PDF without timestamps” |
Prompts for a folder
These prompts work when you are chatting at the folder level, across several files.
Search files
| What you want | Example prompt |
|---|---|
| Count files | “How many files are in this folder?” |
| Find by date | “Show files from last week” |
| Find by date range | “Find files from November” |
| Find by tags | “Show all files tagged ‘interview’” |
| Find by custom field | “Find files where Gender is Male” |
| Combined search | “Files from last month tagged ‘sales’” |
Generate charts
Charts work best when your files have custom fields set up, such as Gender or Category.
| What you want | Example prompt |
|---|---|
| Pie chart | “Create a pie chart of gender distribution” |
| Bar chart | “Show a bar chart of files by category” |
| Doughnut chart | “Generate a doughnut chart of interview types” |
Export several files at once
Export multiple transcripts as a single merged document.
| What you want | Example prompt |
|---|---|
| Export folder | “Export all files as PDF” |
| Export by date | “Export files from last week as Word” |
| Export by tag | “Export files tagged ‘interview’ as PDF” |
| Export search results | “Find sales calls and export them as DOCX” |
Get better answers
Be specific. “Create a clip from 1:30 to 2:45” works. “Make a clip of the important part” does not give the assistant enough to go on.
Chain requests in one prompt when they belong together, for example “Show the gender breakdown and create a pie chart” or “Find all interviews from last month and export as PDF”.
Ask follow-up questions. The assistant remembers the conversation, so you can ask “How many files are tagged ‘interview’?” and then simply say “Export those as PDF”.
If the answer comes back as “Answer not found”, the topic probably was not discussed in the recording. Rephrase the prompt more broadly and try again.
Analyze meeting recordings
Use prompts to pull decisions and next steps out of a meeting without rewatching it. These work well on a processed audio or video recording:
- Summary: “Write a 3-sentence summary of this meeting.”
- Action items: “List all action items, who is responsible, and the deadline.”
- Sentiment: “What was the client’s biggest concern based on their tone and words?”
- Decisions: “List all final decisions made in this call.”
Start with the summary, then ask follow-up questions about the parts you care about. Saving these as templates gives you the same meeting notes every time.
Analyze book text and characters
Upload your book text or individual chapters, then use the insights Speak generates to track how characters develop.
- Find the characters: Go to Explore and open People. The characters that appear most often stand out from the minor ones.
- Track their arc: Filter by a character name and read the sentiment of the sentences that mention them. A shift from negative to positive usually marks conflict turning into resolution.
- Ask about personality: In AI Chat, name the character in the prompt, for example “Describe the personality traits of Elizabeth Bennet based on her dialogue.”
- See their vocabulary: Build a word cloud for a character to spot their most common words and recurring themes.
For a long book, upload it a chapter at a time rather than as one file. Each chapter analyzes cleanly and you can compare them side by side.
Analyze earnings calls and financial reports
Upload an earnings call recording or a quarterly report, then prompt for the figures instead of reading through the whole document.
- Pull the numbers: “Create a table of all financial figures mentioned, including Revenue, Net Income, and YoY growth.”
- Read the room: Ask AI Chat to analyze the Q&A segment and say whether investor questions came across as confident or nervous.
- Find the risks: Search for terms like “headwinds” or “inflation” to jump to where risk gets discussed.
- Compare periods: Keep each quarter in its own folder and compare sentiment across them to see how confidence moves through the year.
Check extracted figures against the official filing before you use them. Spoken numbers are easy to mishear, and “15” and “50” sound alike.
Want a hand setting this up? Book a free consult and we’ll do it together on your account.
Related: AI Chat · Attachments