---
title: "Editing"
description: "Fix wording, reassign a speaker and adjust timestamps in the built-in editor. Every change saves straight back to the transcript."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.speakai.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Editing

![A transcript in edit mode. Every paragraph carries an editable speaker label, editable start and end timestamps and a delete button, Cancel and Save sit in the toolbar above, and a Reset Speakers control in the left panel puts every label back to its default.](/help/media/transcription/transcription-editing.jpg)
Open a transcribed file and click into the transcript to start editing. You can correct wording,
split and merge paragraphs, and relabel speakers. Every change saves back to the transcript that
search, insights and AI Chat read from, so a fix you make once carries through the rest of the
product. Click any sentence to move the player to that point and check the audio as you read.

## Keyboard shortcuts

While you are editing the transcript:

| Shortcut | What it does |
| --- | --- |
| **Click on text** | Start editing that section |
| **Click any sentence** | Jump the player to that point |
| **Enter** | Split into a new paragraph at the cursor |
| **Tab** | Jump to the next sentence |
| **Cmd/Ctrl + J** | Merge the paragraph into the one above |
| **Cmd/Ctrl + Shift + D** | Duplicate the paragraph |
| **Cmd/Ctrl + Z** | Undo |
| **Cmd/Ctrl + Y** or **Cmd/Ctrl + Shift + Z** | Redo |
| **Cmd/Ctrl + F** | Find text in the transcript |
| **Cmd/Ctrl + S** | Save your changes |
| **Esc** | Exit full-screen view |

When the speaker menu is open:

| Shortcut | What it does |
| --- | --- |
| **Up** and **Down** arrows | Move through the speaker suggestions |
| **Enter** | Confirm the highlighted speaker name |
| **Esc** | Close the speaker menu |

## Fixing the same mistake everywhere

For a recurring error, such as a name the engine misheard, press **Cmd/Ctrl + F** and step through
each instance. For a change that runs the length of the file, ask AI Chat instead: "Replace 'gonna'
with 'going to'" or "Change Speaker 1 to John Smith".

Relabel the speakers before you start on the wording. A transcript with real names is easier to
follow while you work, and it makes later questions like "What did John say about the budget?"
answerable. See [Speaker identification](/help/transcription/speakers/).

## Insights beside the transcript

The panel to the right of the transcript shows what Speak AI found in the text. It is split into
tabs, so select the one you want:

- **Insights:** the narrative summary of the file
- **Keywords:** the keywords and entities detected, including brands, people and locations
- **[Sentiment](/help/insights/sentiment/):** positive and negative highlights
- **Speakers:** who spoke, and for how long. See [Speaker identification](/help/transcription/speakers/).
- **Fields:** structured values saved against the file. See [Custom categories](/help/insights/categories/).
- **Clips:** the clips you have cut from this file

Files captured through a recorder get an extra **Survey** tab holding the respondent's answers.

## Following the audio while you read

- Click any word to move playback to that point.
- Turn on auto-scroll to keep the current line in view during playback.
- Use the search bar to find a term and step through each occurrence.

Want a hand setting this up? [Book a free consult](https://calendly.com/speak-ai/consult?utm_source=docs&utm_campaign=consult) and we'll do it together on your account.

---
Related: [Transcription](/help/transcription/) · [Accuracy](/help/transcription/accuracy/)

Source: https://docs.speakai.co/help/transcription/editing/index.mdx