---
title: "Teams"
description: "Invite teammates, group them, set folder-level permissions, and share a media library across your whole Speak AI workspace."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.speakai.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Teams

One workspace for the whole team. Invite members by email or with an invite link, organize them
into groups, and use [permissions](/help/teams/permissions/) to control which folders each group
sees and edits. [Notifications](/help/account/notifications/) keep the right people informed when
recordings arrive.

![Team Management in Speak, showing 1 of 10 seats used. An Invite Members card holds the invite link, masked here, with Manage Link and Add Team Member buttons. Below it the Team Members table lists each person with their email, role and joined date.](/help/media/teams/teams-index.jpg)
- **[Groups and permissions](/help/teams/permissions/)**

## Invite team members

1. Go to [Team Management](https://app.speakai.co/useradmin/team) in the sidebar
1. Click **Invite Member**
1. Enter their email address
1. Set their permissions
1. Send the invitation

They'll receive an email with a link to join your team. Once they accept, they'll have access to shared resources based on their permissions.

## Create user groups

For larger teams, you can organize members into groups with shared access:

1. Go to [Groups](https://app.speakai.co/useradmin/group)
1. Click **Create Group**
1. Name the group and add members
1. Set group-level permissions

Groups are useful when different teams need access to different folders or features.

## Share media and folders

Team members can share:

- **Folders:** Share entire folders with specific team members or groups
- **Individual media:** Share specific recordings
- **Insights:** Team-wide custom categories and analysis settings

## Add seats on Pro

Pro includes 2 seats by default, and you can add more seats as needed. Each team member gets:

- Access to shared media libraries
- Team collaboration features
- Shared transcription hours and storage
- Priority support

For larger teams or enterprise needs with SSO and advanced controls, [book a consultation](https://calendly.com/speak-ai/demo?utm_source=docs&utm_campaign=book-demo).

## Account owner controls

As the account owner, you can:

- Add or remove team members
- Change member roles and permissions
- Control who can access developer tools (API keys, webhooks)
- Manage billing and subscription settings

Only the account owner can delete the team account or manage billing.

Setting up Speak AI for a team? [Book a demo](https://calendly.com/speak-ai/demo?utm_source=docs&utm_campaign=book-demo) and we'll configure it together.

Source: https://docs.speakai.co/help/teams/index.mdx