---
title: "Teams"
description: "Invite teammates, group them, set folder-level permissions, and share a media library across your whole Speak AI workspace."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.speakai.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Teams

One workspace for the whole team. Invite members by email or with an invite link, organize them
into groups, and use [permissions](/help/teams/permissions/) to control which folders each group
sees and edits. [Notifications](/help/account/notifications/) keep the right people informed when
recordings arrive.

- **[Groups and permissions](/help/teams/permissions/)**

## Add and manage team members

## Inviting team members

1. Go to [Team Management](https://app.speakai.co/useradmin/team) in the sidebar
1. Click **Invite Member**
1. Enter their email address
1. Set their permissions
1. Send the invitation

They'll receive an email with a link to join your team. Once they accept, they'll have access to shared resources based on their permissions.

## Creating user groups

For larger teams, you can organize members into groups with shared access:

1. Go to [Groups](https://app.speakai.co/useradmin/group)
1. Click **Create Group**
1. Name the group and add members
1. Set group-level permissions

Groups are useful when different teams need access to different folders or features.

## Sharing media and folders

Team members can share:

- **Folders:** Share entire folders with specific team members or groups
- **Individual media:** Share specific recordings
- **Insights:** Team-wide custom categories and analysis settings

## Adding seats on Pro

Pro includes 2 seats by default, and you can add more seats as needed. Each team member gets:

- Access to shared media libraries
- Team collaboration features
- Shared transcription hours and storage
- Priority support

For larger teams or enterprise needs with SSO and advanced controls, [book a consultation](https://calendly.com/speak-ai/demo?utm_source=docs&utm_campaign=book-demo).

## Managing permissions

As the account owner, you can:

- Add or remove team members
- Change member roles and permissions
- Control who can access developer tools (API keys, webhooks)
- Manage billing and subscription settings

Only the account owner can delete the team account or manage billing.

Setting up Speak AI for a team? [Book a demo](https://calendly.com/speak-ai/demo?utm_source=docs&utm_campaign=book-demo) and we'll configure it together.

Source: https://docs.speakai.co/help/teams/index.mdx