---
title: "Google Calendar"
description: "Link Google Calendar so the Meeting Assistant sees your schedule and joins the calls you have chosen automatically."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.speakai.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Google Calendar

Connect Google Calendar once and the Meeting Assistant sees your schedule and joins the calls
you choose on Zoom, Google Meet, Microsoft Teams, or Webex. It records, transcribes, and
summarizes each one into your library.

![The Google Calendar page in Speak before any calendar is linked. The status under the heading reads Not connected, a Connect to Google button sits on the right, and the panel below offers a See how to connect Google Calendar link.](/help/media/meeting-assistant/meeting-assistant-google-calendar.jpg)
- No bot invites to remember: auto-join handles it from your calendar
- You decide which meetings it joins: everything, only ones you organize, or none by default
- Recordings land in the folder you choose, transcribed with speakers labeled

## Connect your calendar

1. In Speak AI, open **Meeting Assistant** from the sidebar.
2. Select **Connect to Google** (or **Connect Calendar** in the banner).
3. Sign in with Google and allow calendar access. Speak AI reads event times and join links,
   nothing else.

Your upcoming meetings appear once the calendar syncs. From here the assistant can join
automatically or wait for you to send it per meeting.

## Choose which meetings it joins

1. Open **Assistant Preferences** (top right of the Meeting Assistant page), then the
   **Auto Join Settings** tab. It only appears once a calendar is connected.
2. Each meeting platform has its own dropdown. Pick the rule that fits: **All Meetings**,
   **None (Manual only)**, **Only when I'm the host**,
   **Only meetings where I invite the assistant**, or
   **When team members attend (not as host)**. [Auto-join](/help/meeting-assistant/auto-join/)
   explains what each one does.
3. To keep it out of specific meetings company-wide, an admin can add
   [exclusions](/help/meeting-assistant/exclusions/).

## Which meeting does a recording belong to?

Each recording is matched to its calendar event, named after it, and filed by your
[folder routing](/help/meeting-assistant/folder-routing/) rules, so a Tuesday of back-to-backs
sorts itself.

## Why didn't the assistant join?

The usual causes, in order: the meeting had no join link on the calendar event, auto-join rules
excluded it, or the calendar disconnected (you'll see **Calendar is disconnected** on the Meeting
Assistant page; reconnecting fixes it). Still stuck?
[Book a free consult](https://calendly.com/speak-ai/consult?utm_source=docs&utm_campaign=consult)
and we'll get it joining your next call.

---
Related: [Meeting Assistant](/help/meeting-assistant/) · [Auto-join](/help/meeting-assistant/auto-join/) ·
[Microsoft Calendar](/help/meeting-assistant/microsoft-calendar/) · [Summaries](/help/meeting-assistant/summaries/)

Source: https://docs.speakai.co/help/meeting-assistant/google-calendar/index.mdx