---
title: "Google Calendar"
description: "Link Google Calendar so the Meeting Assistant sees your schedule and joins the calls you have chosen automatically."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.speakai.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Google Calendar

Connect Google Calendar once and the Meeting Assistant sees your schedule and joins the calls
you choose on Zoom, Google Meet, Microsoft Teams, or Webex. It records, transcribes, and
summarizes each one into your library.

- No bot invites to remember: auto-join handles it from your calendar
- You decide which meetings it joins: everything, only ones you organize, or none by default
- Recordings land in the folder you choose, transcribed with speakers labeled

## Connect your calendar

1. In Speak AI, open **Meeting Assistant** from the sidebar.
2. Select **Connect to Google** (or **Connect Calendar** in the banner).
3. Sign in with Google and allow calendar access. Speak AI reads event times and join links,
   nothing else.

![Meeting Assistant with Connect to Google and Connect to Outlook](/help/media/meeting-assistant/ma-calendar-connect.jpg)

Your upcoming meetings appear once the calendar syncs. From here the assistant can join
automatically or wait for you to send it per meeting.

## Choose which meetings it joins

1. Open **Assistant Preferences** (top right of the Meeting Assistant page), then **Auto-join settings for Google Calendar**.
2. Pick the rule that fits: join every meeting with a video link, only meetings you organize,
   or manual only.
3. To keep it out of specific meetings company-wide, an admin can add
   [exclusions](/help/meeting-assistant/exclusions/).


## Which meeting does a recording belong to?

Each recording is matched to its calendar event, named after it, and filed by your
[folder routing](/help/meeting-assistant/folder-routing/) rules, so a Tuesday of back-to-backs
sorts itself.

## Why didn't the assistant join?

The usual causes, in order: the meeting had no join link on the calendar event, auto-join rules
excluded it, or the calendar disconnected (you'll see **Calendar unavailable** in Preferences; reconnect fixes it). Still stuck?
[Book a free consult](https://calendly.com/speak-ai/consult?utm_source=docs&utm_campaign=consult)
and we'll get it joining your next call.

---
Related: [Meeting Assistant](/help/meeting-assistant/) · [Auto-join](/help/meeting-assistant/auto-join/) ·
[Microsoft Calendar](/help/meeting-assistant/microsoft-calendar/) · [Summaries](/help/meeting-assistant/summaries/)

Source: https://docs.speakai.co/help/meeting-assistant/google-calendar/index.mdx